Accounts Receivable Specialist - VR/19285

Status: Permanent
Rate: Commensurate with experience
Location: Aberdeen
Ref: VR/19285

Our client based in Aberdeen is looking for an Accounts Receivable Specialist to join their team on a permanent basis. Candidates should have 4-5 years’ experience within a similar role, Oil and Gas experience is preferred.

Duties and Responsibilities:

  • Responsible for ensuring that all contract setup policies, processes, and procedures are followed to ensure invoices are generated at correct billing rates and per terms of the contract.
  • Ensuring proper supporting documentation is provided for all orders.
  • Creating and managing customer orders; verify accuracy of the order information; following up on missing documentation, executing month-end edits and validations in preparation for billing.
  • Analysing and interpreting customer contracts using independent judgement and escalating when assistance is required.
  • Processing new order, change of service, service removal requests, rig moves, and order updates.
  • Managing Master Data in Financial Systems.
  • Monitoring and following up with Legal regarding early terminations.
  • Coordinating with Project Management at job initiation and job close to ensure proper documentation.
  • Providing guidance to other team members and departments regarding contract set-up and billing.
  • Through the use of reports and regular team meetings, maintaining contract data, to ensure billing is processed timely and accurately.
  • Adhering to Revenue Recognition Policy to ensure that all revenue is posted in the correct period.
  • Applying appropriate Tax parameters as per the Tax Departments guidance.
  • Ensuring relevant backup is attached to all invoices.
  • Reviewing or raising credit memorandums, completing credit memo pack and submitting for approval.
  • Rendering all invoices within 2 business days and notifying your Supervisor of any reason why invoices cannot be rendered.
  • Collaborating with the Collections Department to resolve billing disputes. Providing investigation swiftly resolve / correct any billing errors.
  • Providing support as required for the unbilled analysis at Period End.
  • Collectively working with the Order to Cash Team to consistently meet organisational DSO performance goals.
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